POLICIES AND PROCEDURES

Bezalel School
Policies & Procedures

 

Bezalel School exists in order to teach students to use the gifts God has given them to honor and glorify the Lord Jesus Christ. In order to operate effectively and ensure each student is given the best opportunity to learn and grow in a safe and structured environment, certain policies and procedures are in place to maintain the smooth operation of our co-op.

Parent & Student General Policies

 

  • Please be respectful of teachers, co-op leadership, church staff, and all others you interact with.

 

  • Please arrive on time for class.

 

  • Students are not allowed to have cell phones on campus during Bezalel school hours.

  • Students must complete all homework requirements neatly and promptly.

 

  • Adults and students alike must abide by the dress code (please see the separate dress code document for a description).

 

  • Always clean up after yourself. Please place all trash in proper trash receptacles. Help re-set tables, chairs, etc., as needed to return the room to the way it was at the beginning of the day.

 

  • Tobacco products are not allowed. The campus is a non-smoking facility (this includes vaping).

 

  • If parents are in the classroom with their students, please do not talk to other parents or address the students while observing a class, unless you are the designated parent helper.

 

  • Students wishing to observe a class they are not enrolled in must have both parental and teacher permission to do so.

 

  • If it is necessary to discuss something with a teacher at length please schedule a time during the day when they are not teaching to speak with them, or contact them at a more appropriate time.

  • Students should not wander around the church, church property, or hang out in the hallways or vacant rooms. If a student is not in class, they must be with a parent or another adult who is responsible for them.  The front nursery is available for parents with preschoolers, toddlers and babies.  The back nursery is available for parents with elementary students or moms who want to fellowship.  The library is available for parents of older students who want to read or study quietly.  

  • No running or rough play is allowed in the building.

  • Please ask the fundraising coordinator's permission before selling items or fundraising on campus.

  • Please speak with the director or administrator if you wish to organize an official Bezalel School event (e.g., field trip, Bible study, etc.). Events must be approved by the leadership of Bezalel and at least one administrative leader must be present for it to be a Bezalel-sponsored activity.

  • If you wish to personally distribute invitations or flyers for an activity you, your church, or another organization is holding, please feel free to do so. However, if you wish to leave invitations or flyers for outside events on Bezalel’s bulletin board or table, please ask permission from the director or administrator first.

  • Families are allowed to eat their lunches in the Youth Room (located on the second floor), on the playground, or in your cars only. No food or drink (except bottled water) is allowed anywhere else in the building at any time unless you are a mom doing front door duty.

  • Private tutoring - only students currently enrolled in regular classes at Bezalel may receive tutoring on site.

  • The lunch break is between 12:30-1:00 pm. Each family is responsible to help set up and break down the tables and chairs in the Youth Room and clean up after themselves in order to allow the next class held there to begin on time. Please do not loiter in the Youth Room once the lunch time has ended at 12:55pm, so the next class can start on time.  You may bring a blanket and sit on the floor, picnic style, to save time in clean up, but please shake out crumbs in the grass outside.

  • A 5-minute transition time is scheduled between each class.  Teachers will dismiss their students promptly at 5 minutes before the hour, so they can get to their next class on time.

  • All families should exit the church building no later than 4:15 pm in order to allow us to finish clean-up and for the church staff to lock up. However, you are welcome to visit with others outside the church after that time if you wish.

 

Security Policies

In order to secure the premises during our school hours and ensure everyone has a safe and enjoyable time, we ask that you please abide by the security policies listed below. 
 

  • Bezalel School is not a drop-off co-op. Parents are required to remain on site with their children during chapel, lunch, and when not in a class.  

  • If a student is not in class he/she must be with their parent or guardian. This means they must be within the sight of the adult responsible for them at all times when not in class.

  • If a parent is taking or volunteering in a class, they must ensure their children are being supervised by another responsible adult during that time or bring their children into class with them (with teacher permission only). If children are allowed into their parent’s classroom they must remain quiet and not disrupt the class during the class time. 

  • Students ages 6 and younger must be escorted to and from their classroom by a parent or other responsible adult. Please pick up your child promptly when class ends, at 5 minutes BEFORE the hour.

  • All adults and students ages 10 and older are required to wear an identification badge on a lanyard provided by the school in order to enter the premises. This ensures that we know who you are and that you are allowed entry at Bezalel. These badges will be made for the “primary adult” listed on the registration, as well as any other adult listed as “other adult with primary responsibility,” and any teenage children. Badges will be available for pick-up on the first day of class.

  • Guests of Bezalel families (grandparents, friends, etc.) aged 10 and up will receive a guest identification badge, which they must wear during the entirety of their visit.  Please be available to meet your guests at the entrance if they are not arriving with you so we know who they are--unidentified guests cannot be admitted to the premises.

  • If you forget to bring your ID badge you will be asked to sign-in and wear a guest ID badge for the day after your identity has been established using registration information and driver’s license, if necessary.

  • If an ID badge is lost, a $5 replacement fee per badge will be applied.

  • All exterior doors are to remain locked during school hours. Please do not prop ANY exterior doors open at any time. Only enter and exit through the downstairs entrance.

  • Door monitors will be stationed at our main entrance during school hours to ensure only those with Bezalel ID badges are allowed entry. 

  • Only door monitors and teachers may open a locked exterior door for someone. Students are NOT ALLOWED to open the doors for anyone at anytime.

  • Students with classes in the “Annex” building must knock to gain access back into the main building upstairs. If no one answers please walk down the hill and around to the downstairs entrance. 

 

​Discipline Procedures 

The leadership of Bezalel School will take appropriate actions when violations of our Policies and Procedures, Dress Code, or Parental Agreement have occurred. These actions may include, but are not limited to: a warning from the teacher or another leader, calling parents, a meeting with the leadership team, dismissal from class for the day, or dismissal from Bezalel School without refund or compensation.

 

​Dress Code 

Please see our separate Dress Code document. Bezalel School’s dress code is strictly enforced.​
​ CLICK HERE to visit page and view Dress Code.

​Church Facilities Policies 

  • Please use the first level (basement) doors to enter and exit on Bezalel Class days. Do not use the second level doors except to access the Annex Building. Do not prop any locked exterior doors open as this poses a safety concern.

  • No one is allowed on the third floor of the church at any time.

  • Only parents with strollers or handicapped persons are allowed to use the elevator.

  • Parents are allowed to use vacant Sunday School or Nursery Rooms on the first or second floor level to homeschool their children, but parents must stay in the room with their children while they do their work. This applies to teenagers as well.

  • No students should be in any of the Sunday School or Nursery rooms without their parents.  

  • Please leave each room as clean as you found it or better.

  • Students ages 14 or younger are allowed to use the playground, but must have adult supervision.  No climbing on the playground structure or fence is allowed.

  • While young children are allowed to play with toys in the nursery, please do not use any art supplies or other items you may see in the Sunday School Rooms or Nurseries.

  • The church library is open for families of Bezalel School to use and enjoy!  

 

Financial Policies 

 

While at Bezalel you will pay three (3) fees you or your child takes. These fees are non-refundable:   

 

 1) Bezalel Registration Fee (due once per year)

                 

- Bezalel Registration Fees are $20 per student per year for each class they are taking.  The maximum Bezalel Registration Fee for the year is capped at $150 per family.  Bezalel registration fee must be paid via our donate button when you register online or by check or cash at your in-person registration appointment.  This covers the cost of our website, domain, rent, insurance, supplies, etc.  

 

-Bezalel Registration Fees are NON-REFUNDABLE and are due upon registration.  

                   

2) Materials Fee (due once per year)

Materials fees must be paid at your final registration appointment. Material fee costs can be found under each class description on the website. Checks for material fees are made out to each teacher individually unless otherwise indicated and are turned in to the director at your in-person registration. Please make sure to bring plenty of checks or cash to your appointment! Each student must pay material fees separately for each class they are taking.  Materials fees are NON-REFUNDABLE, since teachers will use these funds to buy supplies before classes begin in the fall.

3) Tuition Fee 

  • Tuition checks should be made out to individual teachers and placed in the class envelope at the front table just inside the front  door. Do not give money directly to teachers. NO REFUNDS will be offered for classes a student misses for any reason.  No refunds will be given after the second week of classes.  If circumstances require a shut down of the school, credit will be given to all families for when classes resume.

  • There will be a few scholarships available for families in need.  Scholarships are for returning families only.  To receive a scholarship, please see the director.

  • Place all tuition checks in the proper envelopes located on the front table. Each envelope will be clearly labeled with teachers’ names and tuition amount.   CHECKS on the memo line, write the student's name(s) and the name of the class.  CASH:  on the outside of a separate envelope, write the student's name, the class, and the amount of cash and put the cash in the envelope before placing it in the teacher envelope.  We do not have the ability to make change for cash, so please use exact change.

  • If at least half the yearly tuition is not paid by the end of each semester, the student will not be allowed back into the class the next semester.

  • If checks for any fees or tuition are returned by the bank for non-sufficient funds, they must be repaid to the teacher envelope in cash along with any charged bank fees. Families with returned checks may be required to pay in cash in the future.

  • Once you have attended your final registration appointment, tuition will be due for the remainder of the year.  This may be paid in one lump sum, per semester, monthly, or weekly as you are able.  You will not be refunded tuition payments if you choose to drop a class or classes for any reason other than those approved by the Bezalel school board.

  • Advancement second semester is only allowed with teacher approval and only if the advancement does not cause the student to have to drop another class in order to take the advanced class.  

  • Unfortunately, we cannot offer refunds for tuition on class days canceled due to weather, illness, or any other circumstances beyond our control.

  • While teachers at Bezalel School are required to make every effort to find substitutes for their classes when they are unavailable to teach, each teacher is given one “sick day” per semester in which they are not required to reimburse their students for a missed class day due to illness or circumstances beyond their control when a substitute teacher is unavailable.

  • When registering, you will be signing up for classes for the entire year, unless the board and teacher have made special arrangements with you ahead of your registration. 

  • Production Fee. This fee is per family (not per child). This fee will be between $30 and $50, and only applies to families with students in the spring production, and is non-refundable. This fee is normally due in the spring semester. This fee helps us pay for additional facility use, videography, props, supplies, etc... used the week of the production.

Family Volunteer Service Requirements

Class Days

  • Each family is required to volunteer for 2-3  half-day shifts per semester (depending on the number of families enrolled) for either afternoon cleaning and tear-down or AM or PM door monitor.   One parent will also be required, at their final registration appointment, to sign up as a parent helper in at least one class for the year.  Duties may include helping the teacher with class set up and clean up, or escorting young students to the restroom or to a parent, when necessary.  This is so that we can have "two-deep leadership" (two adults present in all classes for accountability and safety).  Teachers may request and ask certain parents to be present, if necessary.  Sign ups for parent helpers will be at in-person registration appointments on a first-come basis.

  • Morning Shift Volunteers are required to sign-in by 8:45am and must remain on site and not sign out of their shift until 12:30 pm or until the next shift volunteer arrives.

  • Afternoon Shift Volunteers are required to sign-in by 12:30pm and must remain on site until 4:30pm.

  • Afternoon Cleaning Volunteers must do a building walk-through with the volunteer coordinator (who will be available at the front door) before leaving for the day. 

  • If a family would prefer to pay another family to cover their volunteer shift(s), they may do so at a rate of $35 per shift. Please pay the $35 fee in CASH to the Volunteer Coordinator at your final registration appointment and the coordinator will find someone to cover your shift and transfer your fee to them.

  • If a family fails to complete their assigned shift by either, 1) not showing up (sickness or emergencies are an exception), or 2) arriving late or leaving early from their shift, a penalty charge of $50 will be applied in order to pay someone to cover or complete their shift at the last minute. Payment of the charge will be required before the family’s students will be allowed to return to class the following semester.

  • If you are suddenly unable to perform your volunteer duties the week you have signed up for, it is your responsibility to either pay a substitute or exchange shifts with another family. Please make our Volunteer Coordinator aware of any changes you have made.

  • We understand that occasionally events occur in our lives that are beyond our control and prevent us from fulfilling our obligations. Bezalel School will always be understanding of any truly extenuating circumstances that may occur.

 

​​Rehearsals/Recital

(Applies to Parents of Students in Spring Production Classes Only)
At least one parent from each family will be required to volunteer during our rehearsals and the end of the year production in May. (The number of times you will be required to volunteer is dependent on the number of families participating in the production.)
Each shift will be a minimum of two hours. You are welcome to pay a fee of $35 to have someone cover your shift. 

Sickness Policy

 

Please do not bring your child to class if they have had any of these symptoms in the last 24 hours:

  • Colored nasal discharge

  • Productive cough

  • Fever

  • Diarrhea

  • Vomiting

  • Rash (Unless diagnosed by a doctor as non-contagious)

If you or someone living in your household has Covid-19 or the flu, please stay home for a minimum of 7 days or follow a doctors directives, Please do not spread these illnesses to others at Bezalel School.

 

​Weather Policies 

  • Bezalel School follows Knox County Schools for all weather-related closures. If Knox County Schools operate on a weather delay, Bezalel classes will begin at their normal time. Bezalel School does not follow Knox County Schools for any other closures.

  • If classes must be canceled due to inclement weather it is not possible to make up for the missed classes and, unfortunately, refunds for the missed class(es) cannot be offered. ​

​Rehearsal and Recital Policies 

  • Bezalel School’s year-end production is usually held in late April or early May.

  • Students enrolled in PRODUCTION classes are required to perform in the Spring Production, as participation is an important part of the student’s performing arts education. Please inform your teacher if you have a reason you will be unable to participate due to something unavoidable no later than the first week of the spring semester. Notification at any later date poses a problem as dances may need to be rechoreographed or the script itself may need to be modified or re-written.

  • The rehearsal and production schedule will be posted on our Calendar Page on the website as soon as it is available.

  • All rehearsals are mandatory. Please do not ask to be the exception to the rule. If you have an issue with the schedule please talk to the artistic director as soon as possible.

  • There are multiple rehearsals for the spring production, each lasting approximately 4-5 hours*. Please see our calendar page for information on times and locations.

  • Students who do not attend rehearsals will not be allowed to participate in the production (exceptions can only be made for extenuating circumstances).

  • Students must remain for the duration of rehearsals unless given express permission to arrive late or leave early from their teacher and the artistic director. This exception will only apply to our dance/Creative Worship rehearsal.

  • Unless stated otherwise, all costumes, props, etc., remain the property of Bezalel School.

  • Parent volunteers will be chaperoning students throughout the rehearsals. This means that parents who are not currently volunteering may drop off their children participating in the production (only children who are in the production may be dropped off).

  • We understand that parents performing their required volunteer chaperone shift(s) at rehearsals may need to bring along their children who are not in the production. However, if possible, we do encourage you to leave non-performing children with a babysitter.

  • Please do not use rehearsal time to have discussions with the teachers or artistic director. Rehearsals require large amounts of concentration and energy from the instructors and they need to use that time to focus on the tasks at hand. If you need to discuss something, please schedule the conversation for a more appropriate time.

  • Students should sit quietly during the rehearsals and remain where their teachers have asked them to stay.

  • Students are not allowed to roam through the building or run, talk, or play loudly during rehearsals. They must remain in the auditorium, unless given permission to sit in the lunch area or go to the bathroom.

  • Students will receive a rehearsal/production package with detailed information on rehearsal requirements such as hair and makeup, needed accessories, etc., approximately three weeks prior to the beginning of rehearsals. Parents and students must read the instructions thoroughly.